EXHIBITOR
RULES AND REGULATIONS
The staff of The Art & Wine Fest would
like to thank you for your participation in our shows.
We work very hard to make every show a great success.
In order for you to help us make our shows the best they can be, we
have established some guidelines. To participate in our events, you
are required to observe the following rules and regulations . . .
1) All applications must be
accompanied by 3 jpgs of your work represented and 1 jpg of your
display. Applications
will not be reviewed without a display image.
Images should show full view of your display and work
clearly.
2)
All categories shall be reviewed, and screened prior to acceptance.
Any media NOT approved during the application process
shall be removed. Separate jpgs for each category to be displayed
must be submitted. Exhibitors may only sell work approved prior to
the show.
3)
The approved exhibitor will occupy his or her booth at all times.
Subletting or sharing of space may be permitted with approval by
the director of exhibits.
4)
Each exhibitor is responsible for collecting the State Sales Tax and
filing a report with the Department of Revenue.
Where applicable, a tax I.D. number may be required.
5)
An accepted application is a commitment to display your work during ALL
scheduled hours of the show.
No refunds are issued for cancellations; however, credit will
be issued if notification is made at least 4 weeks prior to the
show, minus the one hundred dollar deposit.
Acceptance to a past shows is no guarantee that the exhibitor
will be accepted to exhibit in a future event.
Exhibitors are responsible for full payment of show fee if
cancelled less than 4 weeks prior to event.
6)
PAYMENT IN FULL IS DUE AT TIME OF APPLICATION UNLESS SPECIAL
ARRANGEMENTS ARE MADE WITH THIS OFFICE. Make your checks payable
to Arts & More Gallery. Failure to pay in full 30 days in
advance may result in forfeiture of show space. Remember, full
payment is still due if cancellation is made less than 4 weeks prior
to the event — No
exceptions! (A $35 bank fee will be charged on all returned
checks).
7)
Artists must use their own means of display, which must be
sufficiently sturdy to withstand crowds. Each artist is responsible
for his or her own display in case of loss or damage. Each booth
will contain: a table with two chairs. Electricity can be provided
at addition charge and may be arranged through the exhibit director.
8)
Displays must be professional and aesthetically pleasing.
All booths will be 10 X 10 and require white tents for all
indoor and outdoor areas, Handwritten
signs and sale signs are prohibited. Ribbons
from previous shows may not be displayed. The object is to make your
10’ x 10’ booth a storefront. Exhibitors will leave their
exhibit space clean after packing up on Sunday evening.
9)
Exhibitors will have a choice of booth size.
Exhibitors will not take up any additional space without
first consulting shows coordinator. ALL WORK, DISPLAY AND STORAGE
WILL NOT GO BEYOND THE ASSIGNED EXHIBITOR SPACE. Your booth
should not interfere with your neighbor’s booth. Show director
shall make the final determination.
10)
The exhibitor’s space shall be occupied by 11:00 a.m. the
morning of the show, otherwise the exhibitor will be considered a
“no-show” and his or her space may be given away with no
possible refund or credit. Vehicles must be removed by 10:15 a.m.
unless otherwise specified. Tardy exhibitors may be excluded from
setting up.
11)
SET-UP AND BREAKDOWN TIMES WILL BE STRICTLY ENFORCED. YOU MUST
ARRIVE AT THE SPECIFIED TIME. BREAKDOWN
WILL NOT BEGIN UNTIL THE END OF THE SHOW.
VEHICLES WILL NOT BE PERMITTED NEAR THE EXHIBIT AREA UNTIL
ALL VISITORS HAVE LEFT THE AREA, USUALLY 1 HOUR AFTER THE END OF THE
SHOW. THE SHOW DIRECTOR
WILL HAVE THE FINAL DECISION ON THIS SAFETY PRECAUTION.
12)
Due to insurance liability, exhibitors are NOT allowed to bring
pets or any animals to the event.
13)
If you have a problem at the show, you should communicate
immediately to the show director, Lau Nae Winery staff members, or
The Art & Wine Fest staff member.
To get your problem solved immediately, go right to the top.
We are here to create great events and make things happen.
We must all act with a great degree of professionalism.
14)
All rules will be strictly enforced. Failure to comply with
rules or unruly behavior by the exhibitor or any assistants will
cause immediate expulsion from the present show and will eliminate
exhibitor from future events. Management reserves the right to make
final interpretation of all rules.
15)
This contract shall be deemed to have been made in the State of
Illinois
and shall be interpreted in accordance with the laws of the State of
Illinois
. All legal action to enforce this agreement shall be brought into
the courts of
Randolph County
,
Illinois
, and the exhibitor agrees to the jurisdiction of the courts.
The
Art & Wine Fest will not assume liability for any act of God,
natural disaster, exposure to adverse weather conditions, damages,
injuries or any legal authority, or any cause beyond the control of
The Art & Wine Fest, Lau Nae Winery and/or Arts & More
Gallery. We appreciate
everyone's cooperation and look forward to a very successful event
thanks to you. See you at the
Show!
I have read and understand the rules and regulations and agree, and
hereby agree abide by their terms and conditions.
___________________________________________________
__________________________________________________
Exhibitors
Signature:
Date: